In today’s society,technology makes it much simpler to transform paper documents into digital files that could be stored effectively in the cloud or on your PC. However,there are still times when a paper document may be needed. Both of these formats have disadvantages and advantages. This post will provide facts about the various advantages and disadvantages of paper and digital mapping.
1. Digital Mapping
Accessing Documents Quickly While On The Go
Digital documents have two main benefits: easy access and retrieval. Unlike their paper counterparts which need manual access plus a good memory to keep in mind where situations are placed,digital files can be retrieved utilising keywords. The keywords are helpful because they can be found in either the title or content,no matter where the document is situated.
Using cloud storage,documents can be easily retrieved from office computers and mobile devices thereby,offering flexibility of access. It is actually for this reason that digital may be the preferred format by work teams. An example is organisational records,including customer information,which needs to be shared among many individuals in the geographically diverse work group for the project to reach your goals.
Increased Storage Space
Of course,paper documents will take up space. Unfortunately,today’s work environments do not possess space to spare where norm is shared space for working groups. With physical space being limited,but the cost of electronic storage becoming cheaper,it seems sensible that certain would use digital technology to keep digital mapping documents. Scanners could be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Paper Documents
While confidentiality issues will not be highly significant while using geographical documents,it can arise when organising the legal and financial aspects of client information. Using online information,including emailing digital documentation,is not always totally secure therefore,attaching digital map data to a email can set the information in danger. It is important to place simple passwords on the document before opening it,and you should share the password verbally to the recipient.
This is why paper documentation is actually a benefit. Not simply is sensitive information kept confidential,however the hard copies are easier to manage coming from a security perspective.
A Dependable Source
In spite of the digital map resource being convenience,paper maps can be more reliable. Think about the situation – when you are visiting a remote location where internet access is poor,it is recommended that you have hard copies available. A paper document will not need reliable internet access to work,and is accessible to pass around to all of people the audience. It can be old-fashioned,but the antiquated methods have their own benefits.
No Need To Back
Digital documents,including digital maps,require electronic backups to ensure you possess the documents available when heading to different locations. Failing to backup the documents can be disastrous! A paper map or document is more reliable since it will not require backups,although extra copies of your item won’t go amiss.
As can be seen,both paper and digital mapping have benefits however,they also have factors why they may be disadvantageous. Using the information above,you are able to choose which option is suited to suit your needs.
For more information on digital maps,please see this page on planning applications.